As a non-profit, we value the safety of the families we serve, our staff members, and our volunteers.  We are committed to taking prudent measures to safeguard people and assets from potential harm.  Therefore, Hospital Hospitality House (HHH) has implemented a policy requiring criminal background checks for all staff members, volunteers, and Guest Applicants, who are at least eighteen years of age. Read the full Background Check Policy below.

Once your social worker has submitted a referral for you to stay at HHH, please complete our background check authorization:

CLICK HERE to complete the Background Check Authorization online.

OR

Download and print the Background Check Authorization and fax to 615-520-3838 or email to [email protected].

OR

Mail completed form to 207 24th Ave N, Nashville, TN 37203.  Attention: Guest Services Dept.

**Forms can also be dropped off at HHH of Nashville at the address above, Monday-Friday 8 a.m. to 4 p.m.**

**Authorization form must be completed for EACH intended HHH guest. Your family must complete and submit a form for every person over age 18.**

Background Check Policy, effective May 29, 2018

As a non‐profit, we value the safety of the families we serve, our staff members, and our volunteers. We are committed to taking prudent measures to safeguard people and assets from potential harm. Therefore, Hospital Hospitality House of Nashville (HHH) has implemented a policy requiring criminal background checks for all staff members, volunteers, and Guest Applicants, who are at least eighteen years of age. All third‐party contractors with unsupervised access to HHH are required to pass their employers’ background check before providing
service to HHH. If a third‐party contractor does not require employee background checks, (or such background checks do not meet HHH’s requirements), HHH may in its sole discretion elect either to absorb the cost of conducting background checks or to refrain from doing business with the contractor. HHH reserves the right, to be exercised in HHH’s sole discretion, to refuse admittance to any person with a criminal conviction. HHH will obtain criminal background check authorizations from potential staff members, volunteers, and adults requesting temporary residence. Any person who refuses to allow HHH to conduct a criminal background check forfeits eligibility to enter HHH property.

HHH reserves the right, to be exercised in HHH’s sole discretion, to refuse admittance to any Guest Applicant. HHH will not admit any individual who provides false, incomplete, or misleading information during the criminal history background check. HHH reserves the right, to be exercised in HHH’s sole discretion, to expel a Guest for any inappropriate, irresponsible, or criminal behavior that takes place while temporarily residing at the House. If a Guest Applicant is denied admittance based upon his or her reported criminal history, the individual will be notified of the basis for the decision and provided contact information for the reporting agency.

Privacy
The privacy of the information obtained by HHH through the background check will be maintained. Personal information required to complete the background check form is provided solely to the third‐party screening service with consent from each individual applicant. The information obtained during the background check process will be used by HHH staff to determine whether to grant access to our facilities, and will be shared only with those partnering individuals or entities that HHH deems necessary to review that information, such as the
referring hospital’s social worker, and as required by law.

Cost
HHH will conduct background checks for potential staff, volunteers and Guest Applicants at its expense. If HHH chooses to conduct business with a company that does not conduct adequate background checks of its employees, HHH will conduct background checks, at its expense, for those employees who will have unsupervised access to HHH.

Individuals who have been convicted of any of the following will be denied access to Hospital Hospitality House:

DENIAL:

  • Crimes against children ‐ Including, without limitation, the physical abuse, physical neglect, emotional maltreatment, or sexual abuse of a child
  • Sexual Predator Crime or Registered Sex Offender ‐ Including, without limitation, rape, molestation, sexual abuse/battery, voyeurism, stalking, or public indecency
  • Domestic Violence
  • Manslaughter, Murder Kidnapping ‐ Abduction, false imprisonment, capture or seize
  • Arson ‐ Pyromania, incendiarism or torching
  • Felony Assault/Battery ‐ physical harm to another person
  • Terrorism
  • Human Trafficking
  • Misdemeanor battery
  • Soliciting Prostitution
  • Felony Theft ‐ Including, without limitation, robbery, larceny, carjacking, burglary, receiving, etc.
  • Sex Trafficking
  • Prostitution

DENIAL FOR TEN YEARS FROM DATE OF CONVICTION:

  • Fraud ‐ Embezzlement, deceit, deception
  • Vandalism ‐ Damage to public or private property
  • Drug related crimes

HHH does not take an individual’s past arrest record into account when making decisions. HHH may consider an arrest for which proceedings have not been resolved when determining eligibility for temporary residency or other entrance to the property. HHH reserves the right to refuse admittance to anyone convicted of any crime HHH believes, in its sole discretion, has the potential to put the safety and health of Guests at risk. The above list is not exhaustive and is intended to encompass related crimes and crimes designated differently in certain
jurisdictions.

Additional guidelines for our guests:
A guest who plans to have overnight visitors age 18 or older who have not had a background check completed by HHH are required to inform a member of the Hospital Hospitality House Staff during regular business hours, Monday‐ Friday 8:00 a.m. to 4:00 p.m. These visitors must complete the background check process 24 hours before they are allowed to stay at the House. HHH will notify the primary guest when the background check process is complete. Background checks will not be run at night or on weekends. A guest who fails to notify the
HHH Staff about overnight visitors in accordance with this policy will forfeit their rooms.

If one parent of a two‐parent household is not eligible to stay due to his or her criminal history, the family will not be given a room.

Families who stay multiple times during a year will need to complete the background check applicationeach time they apply to stay.